Job Description

Vahan.ai — Human Resources Operations Specialist Bengaluru, Karnataka, India – FULL TIME

At Vahan, we are building the first AI-powered recruitment marketplace for India’s 300 million-strong blue-collar workforce, opening doors to economic opportunities and brighter futures.
Already India’s largest recruitment platform, Vahan is backed by marquee investors like Khosla Ventures, Y Combinator, Airtel, Vijay Shekhar Sharma (CEO, Paytm), and leading executives from Google and Facebook.
Our customers include Swiggy, Zomato, Rapido, Zepto, and many more. We leverage cutting-edge technology and AI to recruit for some of the most recognized companies in the country.
Our vision is ambitious: to become the go-to platform for blue-collar professionals worldwide — not just providing earning opportunities but also the tools, benefits, and support they need to thrive. We aim to impact over a billion lives and create a future where everyone has access to economic prosperity.
If our mission excites you, Vahan might just be your next big adventure. We’re looking for driven individuals who thrive on solving complex problems and making an impact. Dive into the details below to see how you could make your mark.

Role Summary

This is the backbone of Vahan’s HR function. You will run end-to-end HR Operations for all programs from onboarding to exit, own SLAs, and turn data into decisions. You’re analytical, adaptable, tech-forward, and comfortable using HR systems and AI to make processes faster, simpler, and more accurate.

What You’ll Own

Onboarding & Day-1 Readiness

Lead end-to-end pre-boarding and onboarding processes, ensuring new hires have a seamless Day 1 experience.
Coordinate documentation, systems access, and assets, while setting up strong first impressions and cultural immersion.
HRIS, Data Quality & Employee Records

Own accuracy, integrity, and compliance of employee records in the HRIS.
Maintain contracts, policy repositories, and SOPs, ensuring everything is up-to-date and easily accessible.
Payroll & Benefits (First-Time-Right)

Manage monthly payroll cycles, ensuring timely and error-free execution in partnership with Finance.
Administer employee benefits programs (insurance, wellness, leave policies) and act as the go-to for queries.
HR Helpdesk & Employee Support

Serve as the first point of contact for HR queries, providing quick, clear, and empathetic resolutions.
Maintain and continuously improve HR helpdesk processes.
Compliance & Risk

Ensure compliance with statutory obligations (PF, ESI, PT, LWF, etc.), internal audits, and labor laws.
Run PoSH programs, policy training, and ensure contractors/vendors meet compliance requirements.
Offboarding & Knowledge Capture

Manage resignations, full & final settlements, asset recovery, and exit formalities.
Consolidate exit feedback into themes and share insights with leadership.
People Analytics & Decision Support

Build HR dashboards and reports for leadership, covering headcount, attrition, hiring funnels, and more.
Surface insights and recommend operational/process improvements.
HR Tech & AI-led Process Improvements

Leverage HR systems and automation tools to streamline recurring processes.
Experiment with AI solutions to optimize employee query handling, document management, and data validation.

What You’ll Need to Succeed

3–6 years in HR Operations in a fast-paced/high-growth environment.
Strong command of HRIS/ATS platforms.
Advanced MS Excel/ Google Sheets; familiarity with PowerBI will be a plus
Comfort with ChatGPT and GenAI for SOPs, docs, chatbots, and curiosity to inject AI tools (read steroids) into HR Operations
Crisp written/spoken communication; empathy + service mindset; bias for action
Degree in HR/Business; Engineering or quantitative background preferred

Benefits

Unlimited PTO with trust & flexibility
Comprehensive medical insurance for you and your family
Monthly wellness leave to recharge
Competitive pay aligned to impact