Job Description

Administration Assistant

About Raven Labs

At Raven Labs (https://ravenlabs.com.au), we help organisations become truly AI ready. From strategy to systems, we remove uncertainty and guide businesses through digital and AI transformation – one roadmap, one automation, one intelligent system at a time. We’re a modern consulting and product engineering company building powerful, AI infused solutions that make technology work harder for people. Whether you’re integrating fragmented data systems, automating manual workflows, or rolling out AI powered insights, Raven Labs makes it real.

About the Role

We’re looking for an Administrative & Operations Extraordinaire to be the operational engine behind Raven Labs. You’ll work closely with the founders to manage administrative processes, company ops, financial administration, stakeholder communication, HR coordination, and customer support. You’ll also be a champion of productivity and automation, leveraging digital tools and AI to increase efficiency across the board.

Key Responsibilities

Provide executive assistance to the founders: calendar management, correspondence, and prioritisation.
Maintain company records and documentation with precision and discretion
Ensure internal compliance, deadline tracking, and administrative upkeep
Oversee day-to-day technical, financial, and back office operations
Monitor critical tasks and metrics, ensuring all operational deadlines are met
Assist with onboarding, employee records, leave tracking, and team coordination
Support recruitment by screening candidates and scheduling interviews
Be the first point of contact for client communication and issue resolution
Maintain a proactive and positive customer experience across channels
Handle invoicing, AR/AP, financial data entry, and follow-ups
Generate simple financial reports and maintain accurate records
Ensure timely communication between founders, employees, clients, and contractors
Track and manage all regulatory and compliance filings
Use tools like Google Workspace, Notion, Slack, Microsoft 365, and Teams
Leverage AI tools (e.g. ChatGPT, automation platforms) to optimise reporting, workflows, and ops
What We’re Looking For

Outstanding written and verbal communication in English
Proven experience in administrative/EA roles in fast moving environments
Highly organised, systems oriented, and detail focused
Familiarity with invoicing, data entry, and basic financial reporting
Comfortable with digital tools and eager to adopt AI powered enhancements
High emotional intelligence and commercial awareness
Proactive, reliable, and solution driven mindset
Job Types: Full-time, Permanent

Pay: ₹40,000.00 – ₹50,000.00 per month

Benefits:

Paid time off
Work from home
Schedule:

Day shift
Monday to Friday
Morning shift
Supplemental Pay:

Performance bonus
Application Question(s):

What is your current CTC?
What is your Notice Period?
Education:

Diploma (Preferred)
Experience:

Executive Assistant: 1 year (Preferred)
Administration: 1 year (Preferred)
Language:

English (Preferred)
Work Location: Remote