Job Description

Executive assistant female

Role & Responsibilities:

Diary Management Organise and manage diaries, scheduling meetings and appointments while maintaining control over access to the manager/executive.

Travel Arrangement Coordinate with the Travel desk to arrange flight tickets and bookings, ensuring seamless travel arrangements for the executive team.

Book and arrange travel, transportation, and accommodation, ensuring smooth logistics for business trips. Staff Management Ensure the presence of all staff members during work hours and facilitate the seamless completion of tasks.

Manage employee leave arrangements and address any grievances that may arise. Courier Management: Efficiently manage the arrangement of courier pickups and distributions, ensuring timely and accurate handling of materials.

Data Management Assist in the organisation and maintenance of physical and digital files, records, and documents. Compile, type, and prepare reports, presentations, and correspondence, ensuring accuracy and professionalism.

Administrative Systems Implement and uphold administrative procedures and systems that contribute to efficient operations.

Liaison and Collaboration Effectively liaise with staff, suppliers, and clients, fostering strong relationships and clear communication.

Expense Management Compile and file expenses accurately, contributing to financial record-keeping. Stationery Management Oversee stationary supplies, ensuring availability and proper distribution as needed.

Miscellaneous Support Provide timely reminders to the manager/executive for important tasks and deadlines, helping them stay organised and on track. Serve as the initial point of contact, managing correspondence and phone calls with professionalism and discretion.

Undertake miscellaneous tasks as required to provide comprehensive support to the manager/executive.

Facilitate follow-up and coordination for planned tasks, ensuring that projects are progressing as scheduled.

Job Type: Full-time

Pay: ₹300,000.00 – ₹700,000.00 per year

Application Question(s):

How many years do you have experience in Executive Assistant?
Are you comfortable for Andheri West location?
Are you okay with Monday to Saturday (2nd & 4th Saturdays will be off)?
Experience:

Executive Assistant: 3 years (Required)
Language:

English (Required)
Work Location: In person