Job Description

Manager – Administration (Full Time Role)

Job highlights
Bachelor’s degree with proven experience as an Administrative Manager, preferably in manufacturing

Oversee daily admin functions, manage procurement, maintain vendor relationships, and lead facility management
Job match score

Early Applicant

Key Skills

Location

Work Experience

8 – 12 Years

2 Vacancies

Not disclosed

Mumbai(Andheri West), Mumbai Suburban, Mumbai (All Areas)
Must have key skills
Administration
Other key skills
Administration Manager,Administration Management,Office Administration,Stationary,Office Management,General Administration
Job description
What you’ll do
Manager – Administration (Full Time Role)

Mumbai, India

ABOUT UNITILE:

Celebrating 31 years of excellence, Unitile shines as a beacon of innovation and trust in the building materials industry. Our dedication to intelligent, sustainable, and flexible solutions has earned us recognition as India’s number one raised access floor brand and Asia’s Prestigious Rising Brand (2021) by BARC. As a Great Place to Work Certified company, we prioritize a positive work culture fostering collaboration and growth, ensuring our employees feel valued and empowered. Our certification reflects our commitment to creating an environment where our employees rate their experience positively, highlighting our focus on trust, respect, and teamwork.

Our expertise in modular indoor and outdoor flooring systems, structural ceilings, partitions and acoustics solutions enhances any space’s efficiency, adaptability, and aesthetics by seamlessly blending form and function. With a portfolio of over 15,000 successful workplace transformations globally, we are driven by a passionate team of dynamic leaders committed to shared success.

Unitile is poised to continue leading the way in innovation and sustainability. By focusing on user-centric design, we are creating solutions that not only meet but exceed the demands of tomorrow’s spaces. We remain committed to pushing boundaries, driving progress, and shaping the future of the industry.

KEY RESPONSIBILITIES:

Administrative Operations Oversight

Supervise daily admin functions including housekeeping, pantry, and general office operations across all locations.
Ensure smooth coordination and implementation of admin services at the head office and factory units.

Procurement & Cost Control

Manage procurement of office essentials like stationery, uniforms, provisions, ID cards, and visiting cards with the support of local admin teams
Review and approve expenses related to admin activities including utilities, telecom, courier, printing, and pantry costs.

Inventory & Vendor Management

Maintain accurate records of company assets and stationery stock.
Identify, evaluate, and onboard vendors for services such as telecom, travel, courier, office supplies, utilities, and printing.
Manage vendor contracts, renewals, and performance.

Facility & Infrastructure Management

Lead repair, maintenance, and renovation initiatives for corporate, branch, and factory premises.
Oversee space planning, allocation, and optimization across all locations.

Insurance & Licenses

Maintain and update insurance records (property, liability, employee).
Ensure timely renewal of statutory licenses including Shops & Establishment registration.
Handle Mediclaim documentation and maintain central records for rent/lease agreements.

Budgeting & MIS

Prepare and monitor the admin budget; track actual vs. projected spends and identify variances.
Maintain MIS for expenses, contracts, assets, and facilities.
Generate half-yearly reports on ERP to review budget adherence.

Policy & Compliance

Draft and implement admin-related SOPs and policies in line with organizational needs and compliance norms.
Ensure adherence to safety protocols and conduct regular audits to maintain workplace health and safety
standards.

Event & Logistics Management

Plan and execute internal and external company events, workshops, and employee engagement programs.
Oversee logistical arrangements and procurement for corporate events and festivals.

Team Leadership

Lead the front office and admin team, set clear KPIs, and drive performance.
Establish hygiene and facility trackers to ensure a clean and efficient work environment.

Technology & Automation

Identify opportunities for digitizing admin processes such as asset tracking, vendor workflows, visitor logs, and inventory.
Implement automation tools to streamline repetitive tasks and reduce manual overhead.

Audit Support & Documentation

Maintain audit-ready records of admin expenses, licenses, contracts, and inventory.
Support internal, statutory, and compliance audits by ensuring documentation accuracy and availability.

Sustainability & ESG Practices

Promote eco-friendly practices in daily office operations power saving, waste segregation, and reduced paper use.
Align admin practices with the companys sustainability and ESG goals.

Reporting & Systems

Ensure accurate and timely updates of admin data in ERP systems.
Monitor adherence to SOPs and track turnaround times for key administrative processes.

REQUIRED SKILLS, QUALIFICATION AND EXPERIENCE:

Skills:

Proven leadership and team management capabilities
Strong orientation toward cost efficiency and resource optimization
Demonstrates confidence and decisiveness in execution
Excellent interpersonal and communication skills
Effective presentation skills with an independent, proactive mindset
Ability to deliver consistently within defined timelines
Clarity in verbal and written communication
Strong time management and task prioritization abilities
Exceptional organizational and multitasking skills
Proficient in MS Office and ERP platforms
Solid understanding of regulatory frameworks and compliance requirements

Qualification and Experience:

Bachelors degree or a related discipline
Proven experience as an Administrative Manager or in a similar role, preferably within a manufacturing environment
Female candidates are encouraged to apply as part of our commitment to promoting workplace diversity

Salary would be in line with the experience

ITS MUCH MORE THAN WORK HERE AT UNITILE!

Industry type
Building Material
Department
Administration & Facilities
Role
Administration – Other
Role category
Administration
Employment type
Full Time, Permanent
Education
Any Graduate

Create an alert for similar jobs
Administration – Other, Mumbai

About company
Unitile: 30 Years of Transforming Spaces

For three decades, Unitile has been a symbol of innovation, trust, and excellence in the building materials industry. Recognized as India’s #1 raised access floor brand and Asias Prestigious Rising Brand (2021) by BARC, we continue to set benchmarks in intelligent and sustainable solutions.

As a Great Place to Work Certified company, we foster a culture of trust, respect, and collaboration, empowering our teams to drive global success. With over 15,000 workplace transformations worldwide, our expertise in modular flooring systems, structural ceilings, partitions, and acoustics ensures spaces that are efficient, adaptable, and future-ready. Guided by sustainability and a user-centric approach, Unitile remains committed to shaping the spaces of tomorrow.

Headquarters
Company Address – Unit No. 2-G, Laxmi Industrial Estate, New Link Road, Andheri (W), Mumbai, Mumbai, Maharashtra 400053.