Job Description

Administration manager

Job highlights
Minimum 5+ years in facility management or administration; strong knowledge of building systems and safety regulations

Oversee campus operations, manage budgets, ensure compliance with safety standards, and supervise staff
Job match score

Early Applicant

Key Skills

Location

Work Experience

5 – 10 Years

1 Vacancy

₹ 6-10 Lacs P.A

Mumbai (All Areas)(Andheri West)
Must have key skills
Administration Management
Other key skills
Facility Operations,Maintenance Management,Office Administration,Budget Management,Vendor Management,Facility Management,Cafeteria Management
Job description
What you’ll do
Work Timings: 10:15 am 7:15 pm
Working Days: Monday to Friday (1st & 3rd Saturdays are working; 2nd, 4th & 5th Saturdays are off)
Location: Andheri & Lower Parel, Mumbai (5 minutes from Railway Station)
Work Mode: 100% Work from Office

Why IIDE

At IIDE, we are dedicated to creating a supportive and collaborative work environment that promotes professional growth and impactful contributions. As a leading institution in digital education, we prioritize maintaining a safe and efficient campus to enhance the learning experience. Join us to play a vital role in ensuring the smooth operation of our facilities, contributing to a positive and productive environment for students and employees alike.

About the Role

As the Admin Manager at IIDEs Andheri campus, you will lead the management of day-to-day operations across facilities and administrative functions, supporting over 300 students and 80 employees. Your role will involve overseeing facility maintenance, ensuring compliance with safety standards, coordinating with vendors, and optimizing campus resources. You will also manage administrative processes, supervise staff, and contribute to sustainability and efficiency initiatives across the institute.

What Youll Do

Facility & Infrastructure Management

Oversee day-to-day campus operations, ensuring all infrastructure and systems (HVAC, electrical, plumbing) are well-maintained.
Conduct routine inspections to identify issues and ensure timely resolution.
Ensure classrooms, offices, and common areas remain safe, clean, and fully functional.
Develop and implement preventive maintenance schedules.
Administration & Compliance

Manage administrative processes to ensure smooth campus functioning.
Ensure compliance with safety regulations, fire safety checks, and emergency preparedness protocols.
Oversee campus security systems (CCTV, alarms, access control) and ensure adherence to safety guidelines.
Budget & Vendor Management

Manage the facilities and administration budget, monitoring expenditures and identifying cost-saving opportunities.
Negotiate with vendors, manage supplier contracts, and maintain strong external relationships.
Oversee inventory management for supplies and ensure timely procurement.
Space & Event Coordination

Optimize utilization of classrooms, meeting rooms, and event spaces.
Coordinate with academic and event teams for campus activities, ensuring smooth logistics and setup.
Supervise AV setup, seating, and facility readiness for events.
Sustainability & Initiatives

Lead eco-friendly initiatives including recycling, waste management, and energy-saving practices.
Support projects that align with long-term sustainability goals.
People & Team Management

Supervise maintenance, janitorial, and security teams to ensure schedules are followed and tasks completed effectively.
Provide training on safety protocols, compliance, and facility best practices.
Foster a positive, collaborative working environment across internal and external stakeholders.

Requirements

Must-Have:

Minimum 5+ years of experience in facility management, administration, or co-working space management.
Strong knowledge of building systems, safety regulations, and operational processes.
Excellent organizational and multitasking skills.
Strong communication and negotiation abilities for vendor and team management.
Proficiency with Google Workspace (Docs, Sheets, etc.) and facility management tools.
Should Have:

Prior experience supervising maintenance, janitorial, and security teams.
Proven ability to manage budgets and streamline operational processes.
Proactive problem-solving approach with the ability to handle high-pressure situations.
Nice to Have:

A degree in Facility Management, Administration, Engineering, or a related field.
Experience leading sustainability and environmental initiatives.
Educational Background:

Graduate or Postgraduate in Facility Management, Administration, Engineering, or related field preferred.
Industry type
Education / Training
Department
Administration & Facilities
Role
Administration – Other
Role category
Administration
Employment type
Full Time, Permanent
Education
Any Graduate

Create an alert for similar jobs
Administration – Other, Mumbai (All Areas)

About company
IIDE is Indias most trusted digital marketing institute, offering government-recognised online, offline, and postgraduate programs. With a mission to empower students, graduates, and working professionals, IIDE helps learners transform their careers and stay future-ready in the digital era.

Recognized as a leader in digital education and EdTech innovation, IIDE has trained over 1,00,000+ students globally, equipping them with in-demand digital skills to thrive in todays job market.

Join a team that’s passionate about education, growth, and innovation — where your work directly impacts the careers of future digital marketers.

Headquarters
First Floor, Dhan Laxmi Industries, Dhan Laxmi Industries, Dhanraj Mill Compound, SJ Marg, Mumbai, Mumbai, Maharashtra, 400013, MUMBAI, Maharashtra, India