Job Description

Executive Assistant to CEO

Role Overview: Executive Assistant to the CEO

You will work directly with the CEO across our core ventures: Hudson IT, Hudson Manpower, and Sumung, while also supporting the identification and execution of new business opportunities. This role goes beyond traditional executive support, it’s about enabling leadership focus, managing complex workflows, and driving key initiatives forward.

You’ll act as a high-trust operational partner, ensuring the CEO’s time and energy are focused on the highest-leverage activities, while also managing a variety of strategic, administrative, and coordination tasks critical to the business.

Key Responsibilities

CEO Enablement & Executive Support

Manage and optimize the CEO’s schedule, meetings, and priorities aligned with company goals

Track key action items and deadlines from meetings, ensuring timely follow-through

Prepare briefing notes, presentation decks, and summaries for investor, client, or team meetings

Business & Operational Support

Assist with the preparation of proposals, contracts, pitch decks, reports, and other documents

Act as a liaison between the CEO and internal teams to ensure execution without micromanagement

Maintain and update dashboards, trackers, and reports for operations, sales, recruitment, and product

Research & Strategic Input

Conduct market, industry, or client research to support planning and business development

Present findings in a digestible format and suggest actionable insights when appropriate

Communication & Stakeholder Management

Draft and proofread professional communication on behalf of the CEO

Coordinate with clients, vendors, partners, job candidates, and other external stakeholders

Represent the CEO in conversations when appropriate, with professionalism and discretion

Project Ownership & Special Initiatives

Lead or assist with high-impact special projects such as:

Recruitment campaigns or vendor onboarding

SaaS product launch prep or investor outreach

Conference planning, marketing campaigns, or strategic partnerships

Be flexible in taking on both strategic and tactical tasks across industries

Ideal Candidate Profile

Highly organized with excellent attention to detail

Resourceful, proactive, and thrives in fast-moving, cross-functional environments

Strong writing, communication, and interpersonal skills

Comfortable navigating ambiguity across multiple industries (staffing, SaaS, tech services)

Skilled in tools like Google Workspace, Notion, Excel, LinkedIn, Zoom, and task management software

Discreet and professional when handling sensitive information