Job Description

Executive Assistant to COO

Position Title: Executive Assistant – COO & Chief Corporate Affairs

Division: Corporate

Location: Kandivali, Mumbai

Department: Director’s Office

Reporting to: COO & Chief Corporate Affairs

Reportees: Nil Age: 30 – 40

Qualification: Any Graduate/PG – Any Specialization

Gender Preference: Male/Female

CTC Range: Up to 8 LPA Notice Period: 3 Months

Experience Range: 7 – 12 years of Experience, earlier worked directly with Chairman/MD/CEO/COO

Key Responsibilities ∙

Executive Support: Reporting directly to the COO & Chief Corporate Affairs, managing calendar schedules, information collation, and preparation of high-quality presentations/documentation. ∙

Office Management: Maintain efficient office systems, including database updates, contact directories, and filing systems. ∙

Communication and Documentation: Draft letters, take dictation, issue circulars, and maintain clear, concise communication with senior management. ∙

Multitasking and Coordination: Seamlessly handle multiple responsibilities, including core secretarial tasks, correspondence, and day-to-day coordination.

∙Meeting Management: Organize and schedule meetings, conferences, and events with meticulous attention to detail. ∙

Team Supervision: Supervise office support staff to ensure smooth workflow and task completion while adhering to timelines. ∙

MIS and Reporting: Regularly update databases and prepare comprehensive MIS and other required reports.

∙Travel Coordination: Manage travel arrangements, including bookings, itineraries, and logistics for the COO & Chief Corporate Affairs & other Management executives.

∙Management Reviews: Organize management review meetings with executive team, document minutes of meetings (MOM), and circulate actionable plans.

∙Event Management: Support in organizing key events such as supplier meets, customer seminars, and annual conferences.

Recommended Industries:

Any Reputed Manufacturing Company Key Skills:

∙Strong Communication Skills: Advanced proficiency in written and spoken English with excellent drafting and presentation abilities.

∙Integrity: Impeccable in line with Management office ∙

Quick Learner: Capable of adapting swiftly to new information and environments. ∙

Tech-Savvy: Proficient in Excel and PowerPoint, with strong analytical skills and attention to detail.

∙Self-Driven &* Organized:* Disciplined, proactive, and able to manage tasks independently while excelling in strategic planning.

Job Types: Full-time, Permanent

Pay: ₹500,000.00 – ₹800,000.00 per year

Schedule:

Day shift
Work Location: In person