Job Description

Executive Assistant to Director – Real Estate & Hospitality Industry

Executive Assistant to Director – Real Estate & Hospitality Industry

Job Title:

Executive Assistant to Director

Location:

Mumbai

Reports To:

Director / Managing Director

Job Purpose:

To provide high-level administrative, organizational, and secretarial support to the Director, ensuring efficient management of their daily schedule, communications, and special projects.

Key Responsibilities:

Manage and maintain the Directors calendar, including scheduling meetings, appointments, and travel arrangements.
Act as the first point of contact for the Director, handling correspondence, phone calls, and visitor queries professionally.
Prepare reports, presentations, and documents as required by the Director.
Coordinate and follow up on action points and projects as directed.
Organize and attend meetings; prepare agendas, take minutes, and ensure timely distribution.
Handle confidential information with discretion and integrity.
Liaise with internal departments and external stakeholders to facilitate effective communication and workflow.
Assist in preparation and submission of expense reports and other administrative tasks.
Manage filing systems (electronic and physical) to ensure easy retrieval and document security.
Support the Director in personal tasks, as required, to maximize their productivity.
Desired Candidate Profile:

Bachelor’s degree in any discipline.
2–6 years of experience as an Executive Assistant / Personal Assistant or similar role, preferably supporting senior leadership.
Excellent verbal and written communication skills.
Strong organizational skills with attention to detail and ability to multitask.
High degree of professionalism and discretion dealing with confidential information.
Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to work proactively and independently under tight deadlines.
Job Types: Full-time, Permanent

Pay: ₹400,000.00 – ₹500,000.00 per year

Benefits:

Health insurance
Provident Fund
Schedule:

Day shift
Morning shift
Language:

Hindi (Preferred)
English (Preferred)
Work Location: In person