Job Description

Executive Assistant to MD

Job Summary:

We are seeking a proactive and highly organized Executive Assistant to support the Managing Director in day-to-day operations, strategic initiatives, and administrative functions. The ideal candidate will act as a trusted partner, ensuring efficient handling of business affairs, communication, scheduling, and confidential matters.

Key Responsibilities:

Calendar & Schedule Management:
Manage the MD’s calendar, schedule meetings, appointments, travel, and events with utmost efficiency.
Communication Management:
Screen and prioritize emails, phone calls, and other communications. Draft responses and handle correspondence on behalf of the MD.
Meeting Coordination:
Organize internal and external meetings, prepare agendas, record minutes, and ensure follow-up actions are completed.
Travel & Logistics:
Plan and book travel arrangements (flights, accommodations, transport), prepare detailed itineraries, and ensure smooth execution.
Documentation & Reporting:
Prepare presentations, reports, documents, and data for meetings and decision-making.
Confidential Support:
Handle sensitive information with discretion. Maintain confidentiality and professionalism in all interactions.
Liaison Role:
Serve as a point of contact between the MD and internal/external stakeholders.
Project Assistance:
Support in tracking project progress, research, data analysis, and coordinating with various departments.
Key Skills & Competencies:

Excellent communication (written and verbal) and interpersonal skills
High level of discretion, integrity, and professionalism
Strong organizational and time-management abilities
Proficiency in MS Office (Excel, PowerPoint, Word, Outlook)
Ability to multitask and prioritize under pressure
Problem-solving mindset with a proactive approach
Educational Qualification & Experience:

Bachelor’s degree in Business Administration, Management, or related field
4–8 years of experience as an Executive Assistant, preferably supporting C-level executives
Experience in a corporate or fast-paced environment is preferred
Job Type: Full-time

Pay: ₹20,000.00 – ₹70,000.00 per month

Schedule:

Day shift
Application Question(s):

Your current salary?
Are you comfortable with Commerce Centre D12A, 4 Floor, 78 Tardeo Road, location in Mumbai?
Work Location: In person