Job Description

CEO Scheduler

Job highlights
Bachelors degree from an accredited college or university is required

MINIMUM QUALIFICATIONS
Job match score

Early Applicant

Key Skills

Location

Work Experience

10 – 15 Years

1 Vacancy

Not disclosed

Hiring office located in Chennai

Remote
Must have key skills
Scheduler
Other key skills
Executive assistant,Secretarial Activities,Travel Management,Calendar Management,EA
Job description
What you’ll do

Job Details

Description

Chief Executive Office Scheduler

Location: Global [US] India (EST hours)

JOB SUMMARY

The Chief Executive Office Scheduler has a key stewardship and facilitation role in the organization; acting as a primary support to the CEO to help manage their time so they can focus on the most critical priorities for driving impact in the communities we serve. As a key member within the Office of the CEO, this person will develop strong relationships across the organization, drive effective outcomes, organize, and align priorities and maintain momentum.

The successful Executive Scheduler will provide a world-class experience to the CEO in helping manage their complex and evolving schedule, working closely with the CEO to understand their priorities and then proactively structure the CEO’s schedule to align with those priorities. The Executive Scheduler will develop a systematic approach to scheduling that anticipates the CEO’s needs, create efficiency, and meet the strategic and tactical needs of the CEO. The Executive Scheduler will be an avid problem-solver with crisp communication, astute attention to detail, and the ability to diplomatically balance numerous demands on the CEO’s time.

MAJOR AREAS OF RESPONSIBILITY

Executive Scheduling

The Executive Scheduler will work closely and effectively with the CEO on a broad variety of scheduling-related tasks to keep them accurately informed of upcoming commitments and responsibilities, ensuring appropriate follow-up actions are taken and respecting confidential matters. This person will provide sophisticated calendar management, prioritizing inquiries and requests while troubleshooting conflicts and making sound judgments and recommendations to ensure smooth day-to-day engagements. This includes managing the CEO’s schedule; confirming meeting and event logistics; preparing materials for meetings and events; arranging travel; and creating itineraries.

Executive Operations Support

Under the direction of the Chief of Staff, the Executive Scheduler will also partner with the office of the CEO team members to strategically execute CEO internal and external engagements, with the goal of optimizing time and relationships with key stakeholders. This person will arrange and handle planning for Executive and enterprise meetings and retreats such as planning events, managing facility coordination, scheduling meetings, and helping prepare presentation content. This person will prepare and review reports and other documents while taking care to ensure that they are consistent with organizational policies and practices. This person will complete critical aspects of deliverables and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, problem solving and adjusting plans.

MINIMUM QUALIFICATIONS

Bachelor’s degree from an accredited college or university is required
Five (5) or more years’ experience in executive-level scheduling, advance operations, or similar roles supporting high-ranking government or public sector officials in a large and/or complex setting
Previous experience with a federal, state, or major city government or public sector organization is preferred
Proven track record of supporting complex executive-level scheduling, travel, and logistical needs—balancing numerous scheduling demands against executive priorities and diplomatically managing key internal and external relationships with utmost care and attention to detail
Proven capacity for maintaining discretion when handling sensitive material and exhibiting the highest level of responsiveness to internal and external stakeholders
Assertiveness, proactivity, adaptability, professionalism, and confidence; a creative problem solver who actively seeks possibilities, develops solutions, and anticipates needs
Solid communication, interpersonal, and teamwork skills; able to establish trust and respect with all levels of employees
Extremely well organized and structured; able to anticipate needs and provide the highest quality of service with a mindset of accountability
Excellent mastering of all administrative tools, digital works, and essential software (Outlook, Word, Excel, PowerPoint, browsers, etc.)
Must always be professionally dressed

Industry type
E-Learning / EdTech
Department
Administration & Facilities
Role
Administration – Other
Role category
Administration
Employment type
Full Time, Permanent
Education
Any Graduate

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Administration – Other, Chennai

About company
LearningMate is a full service elearning solutions company and has been at the forefront of the elearning movement in the world of education. Solutions built by us have been implemented for some of the largest publishers and academic institutions in the world and millions of learners worldwide have in some way interacted with the content and technology solutions we have put together for our clients who serve these students. Today it is amongst the largest teams focused completely on creating technology based education solutions in elearning in the world. We are one of the fastest growing eLearning Companies and have presence in Mumbai, Kolkata, US, UK, and Canada.

Headquarters
7th to 10th Floor, 74, Techno Park, Plot No 74/II, C Cross Road, MIDC SEEPZ Andheri East, Mumbai Suburban, Maharashtra., MUMBAI, Maharashtra, India