Job Description

Executive assistant

About the job
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Job Title: Executive Assistant to Director

Location: Navi Mumbai

Experience: 5+ years preferred

Industry: Financial Services / Banking / Capital Markets / Insurance (Preferred)

We are seeking a highly organized and proactive Executive Assistant (EA) to support the Director in day-to-day operations, strategic initiatives, and executive-level engagements. The EA will serve as a key liaison, managing communications, schedules, travel, documentation, and special projects with a high degree of confidentiality and professionalism.

Key Responsibilities

Schedule Calendar Management
Manage and maintain the Directors calendar, ensuring optimal time allocation.
Organize internal and external meetings, video conferences, and appointments.
Coordinate and plan complex domestic and international travel arrangements, itineraries, and accommodations.
Communication Stakeholder Management
Prioritize and handle all incoming and outgoing communications (emails, calls, messages).
Draft, proofread, and send professional correspondence on behalf of the Director.
Act as a liaison between the Director and internal/external stakeholders.
Maintain and update contact lists and manage follow-ups.
Meeting Preparation Documentation
Prepare agendas, presentation decks, and supporting documents for meetings.
Record meeting minutes and ensure action points are followed up.
Maintain records, contracts, and sensitive documents with utmost confidentiality.
Special Projects Strategic Support
Assist the Director with key initiatives such as bid management, business development, and sales support.
Conduct market research and competitor analysis to provide actionable insights.
Support in preparing executive summaries, financial reports, and project documentation.
Operational Administrative Support
Handle urgent or confidential matters with discretion.
Monitor task progress and ensure timely execution of assigned responsibilities.
Provide end-to-end administrative support to enable smooth business functioning.

Required Skills Competencies

Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
Strong verbal and written communication skills
Excellent time management, organizational, and multitasking abilities
High level of discretion, professionalism, and integrity
Experience in supporting leadership roles in banking, trading, capital markets, or insurance domains is a strong advantage
Exposure to project management and understanding of bid/sales processes is preferred

Educational Qualifications

Bachelors Degree required; MBA or related qualification is a plus

To move forward with your application, we kindly request you to provide the following details on srmgr1@apmosys.com

Total Experience :
Relevant Experience as EA :
Current Company:
Current CTC:
Expected CTC:
Notice Period:
Current Location:

If this opportunity aligns with your career aspirations, please share your updated resume along with the requested details at your earliest convenience.

We appreciate your interest in joining Apmosys Technologies and we look forward to connecting with you soon.

If you have any reference matching to attached JD please feel free to share this email with candidate.

Thank You!

Best Regards,

Siddharth Shilimkar

Sr.Manager-Human Resource