Job Description

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Personal /Executive Assistant- Goregaon East (Mumbai)
Mumbai, Maharashtra, India · 2 weeks ago · Over 100 applicants
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Personal /Executive Assistant- Goregaon East (Mumbai)
Evalueserve India · Mumbai, Maharashtra, India (On-site)

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About the job
About Corporate and Investment Banking

As a global leader in knowledge processes, research, and analytics, youll be working with a team that specializes in global market research, working with the top-rated investment research organizations, bulge bracket investment banks, and leading asset managers. We cater to 8 of the top 10 global banks, working alongside their product and sector teams, supporting them on deal origination, execution, valuation, and transaction advisory-related projects.

What you will be doing at Evalueserve-

We are seeking an organized, resourceful, and discreet Personal [and Executive] Assistant to support U.S.-based senior executives. The job hours include overnight US support and will also have some overlap with morning hours in the US. The position requires a seamless blend of executive support with high-touch personal assistance.
We are looking for candidates who have exceptional proficiency in English and strong communication skills, and are highly detail-oriented, accountable, and proactive. The ideal candidate should have strong organizational discipline, high integrity, and the ability to operate autonomously with thoughtful judgment and consistent follow-through.
Personal Support

Manage complex personal travel, family itineraries, and home-related logistics
Coordinate family appointments, school or childcare scheduling, and medical visits
Liaise with domestic staff, drivers, and vendors to ensure seamless day-to-day operations
Research on gifts, home projects, events, or unique service providers
Make restaurant, wellness, and entertainment reservations
Track important dates (birthdays, anniversaries, renewals) and prepare reminders or materials as needed
Assist with household organization, inventory tracking, and recurring supply needs
Maintain organized records related to family activities, home maintenance, and travel
Provide support with family events or hosting (sourcing caterers, scheduling, RSVP management)
Update calendars and coordinate across multiple parties to avoid conflicts
Ensure confidential and secure handling of all personal information and documentation
Executive Support

Provide after-hours monitoring and backup coverage during overnight US timeframes
Proactively manage calendars, meetings, and commitments across multiple time zones
Anticipate conflicts or changes and proactively rebook or adjust logistics as needed
Coordinate with internal and external stakeholders on behalf of the executive, acting as a trusted point of contact
Prepare detailed itineraries for domestic and international travel and book flights, hotels, and ground transportation, among others, as required
Prepare comprehensive travel packets with confirmations, maps, and contact details
Undertake due diligence for complex or ambiguous assignments and summarize findings in clear, organized written memos or PowerPoint decks
Track key deliverables and ensure timely follow-through on action items
Assist with drafting and formatting documents, presentations, and talking points
Provide support on ad hoc requests
Maintain accurate records of expenses and assist with reimbursement or reporting processes

What we are looking for-

5+ years of experience in senior administrative support or personal / executive assistant roles
High fluency in English (verbal and written), with excellent telephonic, virtual, and written communication skills
Prior experience in supporting US-based clients or executives
Exceptional PowerPoint skills and the ability to create well-structured, visually appealing presentations
Proficient in the use of Microsoft Office Suite (Outlook, Word, Excel) and common communication tools (Zoom, Slack, MS Teams)
High attention to detail, with the ability to manage shifting priorities and complex logistics
Ability to independently analyze tasks, gather inputs, and synthesize actionable summaries or recommendations
Sound judgment, professionalism, and discretion when handling confidential information
Ability to take initiatives and ownership of responsibilities with minimal oversight
Experience of managing multiple stakeholders and workflows in a fast-paced, high-trust environmen
Ability to work with US-based teams across time zones and the capacity to adapt to different communication styles

Disclaimer: The following job description serves as an informative reference for the tasks you may be required to perform. However, it does not constitute an integral component of your employment agreement and is subject to periodic modifications to align with evolving circumstances.

Please Note: We appreciate the accuracy and authenticity of the information you provide, as it plays a key role in your candidacy. As part of the Background Verification Process, we verify your employment, education, and personal details. Please ensure all information is factual and submitted on time. For any assistance, your TA SPOC is available to support you.